Smart Reveal - Records inventory solution
Do you have records stored with insufficient or no descriptive data?
To properly manage your records inventory and make disposition decisions, you need to know what you have and potentially who is the rightful owner of each box.
Without knowing this, you can’t take action and will hold on to your inventory for much longer than necessary. You could spend the time and resources to manually review each box—a painstaking process, especially if your records are stored across multiple locations. Or you could choose Iron Mountain Smart Reveal. The solution combines your historical metadata with pictures of the outside of each box plus an aerial view of the internal contents, allowing you to make quick and defensible disposition decisions.
Assign ownership
Update metadata and descriptions
Send to data entry for file-level indexing
Ship box to owner
Digitize documents
Destroy box contents, and more
Smart Reveal
Solution Summary
Identify boxes in storage with little or no descriptive information.
Take pictures of box face and an aerial view of contents, with options for more pictures per your requirements.
Review box pictures via our secure online portal. Select and assign your required action for each box.
Smart Reveal Photo Gallery
What’s hiding in your record storage boxes?
Important business records that must be retained, defensibly destroyed, or digitized?
Or content that should never have gone into storage in the first place?
We’ll partner with you to generate a list of boxes that would benefit from Smart Reveal. You can select boxes from that list to get the process started.
We will take pictures of the outside of each box.
We will also take an aerial view of each box.
We can customize your Smart Reveal project and take additional pictures, according to your preferences and requirements.
To learn if Smart Reveal is right for your organization, please contact your sales representative or complete this form.
Smart Sort
When boxes are filled with commingled records, it is difficult to make defensible decisions on disposition.
Iron Mountain's Smart Sort technology is used to sort and reorganize files by destruction eligibility date, category, association, or whatever you require.
Why Iron Mountain?
Iron Mountain combines decades of records management expertise with a suite of technology-driven products that address an organization’s entire physical records inventory.
With Smart Reveal, you get a one-of-a-kind, cost-effective solution that identifies information about boxes stored with unknown contents quickly and accurately—without the need for burdensome manual processes or placing unnecessary strain on your team or resources. No matter how complex the challenge, Smart Reveal is another reason why Iron Mountain is your organization’s trusted and strategic partner.
To learn if Smart Reveal is right for your organization, please contact your sales representative or complete this form.
Frequently Asked Questions
Smart Reveal is designed for boxes of records stored with limited or no descriptive data.
Yes, our sales team can use a diagnostic tool to generate a report that lists all boxes of records with limited or no descriptive information stored at Iron Mountain facilities. From that list, you can select boxes for the Smart Reveal process.
Each Smart Reveal engagement is customizable. You can choose the number of pictures and views you need to meet your project requirements.
Yes, Smart Reveal works with any physical asset, such as pathology slides/blocks, microfilm, microfiche, etc.
We will partner with you to generate a list of boxes that will benefit from the Smart Reveal process. From that list, we’ll need you to select which boxes you’d like to run through the Smart Reveal process.
Yes, you can decide the quantity of boxes based on your budget, priorities, timelines, etc.
There is no minimum number of boxes required. However, most Smart Reveal customers find the highest benefit at 1,000 boxes of records or more.
Our technology-enabled solution ensures that your experience is consistent regardless of the location of your records inventory.
Iron Mountain Smart Sort will help you sort and reorganize your commingled files according to destruction eligibility, record type, record status, unique identifier, or any other criteria you decide. For more information, visit ironmountain.com/smartsort.
Related Resources
Contact Iron Mountain
Our sales specialists can help provide you with the quickest answers to your questions. Contact us today to get started.
Contact Iron Mountain
Our sales specialists can help provide you with the quickest answers to your questions. Contact us today to get started.