Document Scanning & Digital Storage Services

Digitally transform your business and centralize your information

SECURE, COLLABORATIVE ACCESS TO YOUR INFORMATION

When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially your remote workforce.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most. We can help you prioritize and achieve your goals through a series of Backfile Conversion and Day Forward Scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail.

Your scanning will be done by the provider that you already trust with your paper documents and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace and make handling of your information & its usage much easier.

Jumpstart your digital transformation

Accelerate your digital transformation journey in 5 steps

Digital Transformation

Digitization Considerations How It Works Features & Benefits

If you want leadership to invest IN digitization, you have to provide measurable proof of the value of your efforts.

Scroll over each box & learn what to ask to calculate your organization’s return on (digital) investment.

HOW DOCUMENT SCANNING & DIGITAL STORAGE WORKS

You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how you can get better visibility into your information:

Read the Solution Brief

Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements.
Optical character recognition (OCR) technology is leveraged through Google Cloud Vision API to make your document's content completely searchable by text or index, and available for many file types and in 50+ languages.
Digital documents stored in other repositories can also be ingested to have all of your documents together for centralized visibility and access, with role-based permissions to enable authorized users to access only what they need.
Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys that you own and manage.

Digital Mailroom Solution

Eliminate paper at your ‘front door with Iron Mountain Digital Mailroom service. Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Once your mail is digitized, you can securely store, search and access it in our Content Services Platform, Iron Mountain InSight^®.

During the digitization process, metadata is extracted, making it easy and efficient to search and find critical information. We will work with you to streamline your mail distribution to individual or group digital mailboxes. User roles combined with metadata access rules ensure the mail is being viewed by the correct people. Your team will have web and mobile access to your digitized mail, ensuring timely access for remote workers. Collaboration is easy with versioning and commentary options. Need to see who or what actions were taken on a document? Audit tracking functionality helps ensure compliance to processes you have in place.

With Digital Mailroom solution, you’ll be able to:

Easily and quickly search your mail from one central, secure location.
Improve collaboration with approval workflow capabilities
Enable remote access to employees
Manage predictable costs through our subscription service.

Get the Digital Mailroom Solution Brief

Information Management and Content Services Solution

Digitize | Store | Automate | Unlock

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Information Management and Content Services Solution

Digitize | Store | Automate | Unlock

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For advanced machine learning-based classification and analytics providing actionable insights to make better business decisions, you have the option to upgrade to Iron Mountain InSight Enterprise Edition, part of the same platform, so you can easily scale up to meet your digital transformation goals.

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FEATURES & BENEFITS

With Document Scanning & Digital Storage services you’ll be able to:

Free up space

Leverage Iron Mountain scanning experts, processes and infrastructure to convert physical documents taking up valuable space to digital.

Securely protect your information

Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorized users to access only the information that they need.

Centralize access*

You can ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs) and file shares, to centrally store scanned and digitally born documents for enhanced visibility, connection and access.

Quickly Search*

Using optical character recognition (OCR) technology, the contents of your documents will be completely searchable by text or index, available for many file types and in 50+ languages

*available through storage in Iron Mountain InSight^®

Get in touch with us to learn more